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ADMINISTRATIVE ASSISTANT | Beth David Synagogue

Toronto, Ontario
Beth David Congregation is one of the most dynamic egalitarian conservative congregations in Toronto. It contains the rich history of the B’nai Israel congregation, and the Beth Am congregation. We provide a place of worship, study and gathering for all age groups, including seniors and young families. Today Beth David successfully accommodates the flourishing Montessori Jewish Day school on its property and celebrates its 70th anniversary in 2025.
The Opportunity:

The Administrative Assistant plays a vital role in managing communications, graphic design, coordinating events, maintaining databases, and ensuring the smooth operation of administrative tasks. The ideal candidate will be highly proficient in various software platforms and able to learn new systems quickly.

Additionally, this role involves working closely with synagogue committees to support event promotions, fundraisers, and membership drives. The Assistant will also handle membership renewals and inquiries about donations and sponsorships, providing essential guidance to community members.

Key Responsibilities
Communications & Newsletters
  • Create and distribute weekly e-newsletters (Shabbat Shalom, Events & Opportunities). 
  • Design and print weekly newsletters for distribution.
  • Draft and send special announcements, event reminders, and Board updates.
Event Coordination & Marketing
  • Work with committees to promote events, fundraisers, and membership drives.
  • Graphic design and distribution of flyers for events (print, website, social media).
  • Manage event pages on the website, including registration forms and payment options.
  • Track event registrations and provide reports to committees.
Membership Support
  • Assist with membership renewals and maintain accurate records.
  • Handle member inquiries regarding donations, sponsorships, and event participation.
  • Support fundraising campaigns by ensuring timely communication with members.
Database & Website Management
  • Maintain and update content on the synagogue website.
  • Manage the member portal, including service times and navigation updates.
  • Utilize ShulCloud for database management, including creating tags, creating and running reports, and organizing files.

Administrative & Office Support

  • Generate documents using Microsoft Word & Excel, including mail merges, spreadsheets, and membership lists.
  • Manage synagogue letterhead, event booklets, and signage.
  • Order office supplies and coordinate with vendors.

Technology & Digital Platforms

Manage Zoom accounts, schedule meetings, and download recordings.

Oversee the synagogue’s YouTube channel, uploading and organizing recordings.

Utilize Canva for flyer and graphic design.

Monitor Google Analytics and manage shared calendars.

What you will need to qualify:
  • Minimum of 3 years of related experience
  • Strong computer proficiency with the ability to learn new software quickly.
  • 3 years of experience with ShulCloud, Canva, Microsoft Word & Excel.
  • Excellent organizational and multitasking skills.
  • Strong written and verbal communication abilities.
  • Ability to work independently and collaboratively in a team environment.
  • Detail-oriented with a proactive approach to problem-solving.
Work environment:
  • Onsite position at Beth David Synagogue in Toronto, Canada.
  • Full-time role with standard office hours and occasional evening/weekend responsibilities for events.
  • Collaborative and supportive team environment.
Compensation & Benefits
Salary is to commensurate with qualifications and experience, with a competitive benefits package.
To apply:
If you’re motivated by the privilege of serving our seniors and all age groups including young families with dignity, respect and compassion, come join us and please forward your resume and a short communication detailing your suitability to this role to search@bethdavid.com.

STRATEGIC PROGRAMMING & COMMUNICATIONS PLANNER | Beth David Synagogue

Toronto, Ontario
Beth David Congregation is one of the most dynamic egalitarian conservative congregations in Toronto. It contains the rich history of the B’nai Israel congregation, and the Beth Am congregation. We provide a place of worship, study and gathering for all age groups, including seniors and young families. Today Beth David successfully accommodates the flourishing Montessori Jewish Day school on its property and celebrates its 70th anniversary in 2025.
The Opportunity:
The Strategic Planner at Beth David will lead the synagogue’s strategic initiatives to foster a deeper relationship with the community. This individual will oversee the development and execution of educational, social, and cultural programs, while also driving personal outreach and member engagement efforts. The Strategic Planner will work closely with clergy, staff and lay leadership to create a thriving vibrant synagogue community, utilizing data-driven strategies to increase engagement, membership, and participation across all demographics.
Responsibilities
Strategic Community Engagement
  • Develop and implement comprehensive strategy to enhance member engagement and satisfaction.
  • Act as a key liaison between clergy, staff, and congregants, ensuring alignment of programming with the synagogue’s mission and vision.
  • Utilize data and feedback from the congregation to identify opportunities for increased participation, retention, and outreach.
Member Relations & Outreach
  • Implement a proactive outreach strategy to engage potential new members and retain current members, focusing on cultivating deep personal relationships.
  • Collaborate with the membership committee and lay leaders to develop campaigns that promote membership growth and involvement.
  • Develop and mange partnerships with other Jewish organizations, including Montessori Jewish Day School and UJA’s ShinShinim program, to expand the synagogue’s reach.
Data Driven Decision Making
  • Use data analytics to track member engagement, event participation, and program effectiveness, adjusting strategy as needed based on insights.
· Program Innovation & Leadership:
  • Design and oversee a portfolio of innovative, inclusive programs for all age groups, including religious, educational, social, and cultural activities.
  • Lead signatures synagogue events, such as holiday celebrations.
  • Work with clergy to incorporate meaningful religious components into events, enhancing Jewish identity and spiritual growth.
· Communications & Marketing Strategy
  • Work collaboratively with the Program and Communications Manager to guide the Synagogue’s communications strategy, including newsletter, email campaigns, and social media ensuring consistent high-quality messaging that provides current, relevant, and timely information to the members and external audiences and promotes programs and strengthens community engagement.
What you will need to qualify:
  • You will thrive in a diverse, dynamically changing environment, with a keen ability to work effectively with a people from all age groups, including staff, clergy and members alike, creating confidence, positivity and trust.
  • Related experience in program leadership, engagement or a leadership role, preferably within a synagogue, camp, Jewish Institution, or a non-profit organization.
  • Proven success in developing engagement strategies and community-building initiatives.
  • Strong understanding of Jewish traditions, culture and religious customs and practices.
  • Excellent leadership, organizational, and interpersonal and communications skills.
  • Experience in managing teams, budgets, and volunteer programs.
  • Ability to work evenings, weekends, and Jewish holidays as required.
  • Having a futuristic strategic perspective on growth opportunities and potential to create and shape community growth.
  • Proficiency  of computer software such MS Office products (Outlook, Word Excel, PowerPoint).
Compensation & Benefits
Salary is to commensurate with qualifications and experience, with a competitive benefits package.
To apply:
If you’re motivated by the privilege of serving our seniors and all age groups including young families with dignity, respect and compassion, come join us and please forward your resume and a short communication detailing your suitability to this role to search@bethdavid.com.
Wed, July 2 2025 6 Tammuz 5785